The 7 Best Event Planners in Sydney

Planning an event in Sydney can be both exciting and overwhelming, but with the help of the 7 best event planners in the city, your special occasion is sure to be a success. From weddings and corporate galas to birthday parties and themed soirées, these experts know how to turn ideas into unforgettable experiences. Whether you’re looking for a full-service event coordinator, a creative theme designer, or a logistics guru to ensure everything runs smoothly, Sydney’s top planners offer a wide range of services tailored to your needs and budget. To help you make the most informed choice, we’ve outlined some key services, considerations, and price ranges to expect when hiring an event planner in Sydney:

Comprehensive Event Planning: Includes venue selection, vendor coordination, and timeline management. Price range: $3,000–$15,000 depending on event size and complexity.

Theme Design & Decor: Creative concepts, table settings, floral arrangements, and custom installations. Price range: $500–$10,000 depending on scope.

On-the-Day Coordination: Ensures seamless execution of your event schedule. Price range: $1,000–$5,000.

Budget Management: Helping you allocate your funds effectively and track expenses. Price range: Usually included in comprehensive packages.

Catering Coordination: Menu planning, dietary requirements, and tastings. Price range: $50–$300 per person, depending on menu selection.

Entertainment Booking: DJs, live bands, performers, and audiovisual setups. Price range: $1,000–$10,000.

Event Styling: Professional styling for photoshoots, branding, and aesthetics. Price range: $1,000–$8,000.

With these services and considerations in mind, you’re well on your way to finding the perfect event planner to bring your vision to life in Sydney.

1. Stardust Kids
2. Corporate Challenge Sydney
3. Hidden Door Experiences

4. Bucks Cruise Sydney
5. Secret Foodies
6. Thrill Team Events
7. Beyond the Boardroom

Number of companies

730

Verified reviews

4,90

Average rating

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1. Stardust Kids

★ ★ ★ ★ ★ 4,9/5

120 Bourke St, 2011, Sydney

Event planner
Entertainer
Children's party service
Magician
Party planner

Why we chose them

StarDust Kids is Sydney’s ultimate children’s entertainment service, specializing in creating unforgettable experiences for kids’ parties and events. With a wide array of themes and characters like superheroes, princesses, Harry Potter, and Frozen, they ensure every child has a magical day tailored to their preferences. Their professional entertainers offer engaging activities such as interactive magic shows, balloon modeling, face painting, dancing games, and storytelling, all designed to captivate and delight children of all ages. StarDust Kids prides itself on its commitment to safety, with all entertainers undergoing thorough training and holding current Working with Children Checks.

Whether it's a birthday, wedding, christening, or corporate event, StarDust Kids guarantees a fun-filled day packed with laughter, adventure, and creativity. Their versatility in planning events means they can adapt to various occasions and venues, offering services like toddler parties, virtual kids’ parties, and seasonal celebrations. With biodegradable balloons and thoughtful packages, they add an eco-friendly touch to their vibrant entertainment. By blending imagination, energy, and professionalism, StarDust Kids ensures every event is a memorable experience for kids and parents alike, making them a standout choice for children’s party services in Sydney.

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2. Corporate Challenge Sydney

★ ★ ★ ★ ★ 5,0/5

Suite 4586/903/50 Clarence St, 2000, Sydney

Event planner
Outdoor activity organiser

Why we chose them

Corporate Challenge Sydney stands out as a premier event planner and outdoor activity organiser, specializing in creative and engaging team-building experiences. With over 30 years of expertise, they design programs tailored to foster collaboration, boost morale, and create memorable moments for corporate teams. Their offerings range from outdoor adventures set against Sydney’s iconic landmarks, such as the Harbour Bridge and Royal Botanic Gardens, to interactive workshops and charity-focused activities. Whether it’s a festive holiday event, a problem-solving challenge, or an innovative cooking program, their diverse portfolio ensures there’s something for every team to enjoy and grow together.

Leveraging Sydney’s breathtaking scenery and versatile venues, from Luna Park to Taronga Zoo, the company crafts events that perfectly blend fun and functionality. Their expert team, led by experienced professionals like Hugh Sykes and Anita Kropacsy, ensures seamless execution and a focus on positive team culture. With a commitment to creativity and excellence, they provide options like hybrid and online team-building activities, catering to the evolving needs of modern workplaces. Testimonials from satisfied clients highlight their ability to deliver tailored, impactful experiences that leave lasting impressions on teams and organizations alike.

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3. Hidden Door Experiences

★ ★ ★ ★ ★ 5,0/5

Level 11/66 Clarence St, 2000, Sydney

Event planner
Event management company

Why we chose them

Hidden Door Experiences stands out as Australia’s leading event planning and management company, specializing in innovative and bespoke team-building activities. Founded in 2008, this 100% Australian-owned business remains true to its core principle: creating memorable experiences that connect people. With a creative in-house team fueled by big ideas, Hidden Door crafts and delivers original events across Sydney and Melbourne, offering tailored solutions that foster collaboration, enhance company culture, and build stronger connections. Their offerings include diverse activities such as The Amazing Race, Aboriginal Art Workshops, and VR Bomb Defusal, ensuring a mix of creativity, adventure, and fun for every client. Recognized as Australia’s #1 team-building company by Spice Magazine, their focus on meaningful interaction and shared experiences makes them a top choice for corporate events and retreats.

Hidden Door’s extensive portfolio showcases a wide range of services, from outdoor challenges like Survivor and Billy Kart Derby to creative workshops such as Graffiti Art and The Big Picture. The company also emphasizes purpose-driven activities, including charitable events like Bikes 4 Tykes and Helping Hands, which align team building with community impact. Their expertise extends to virtual experiences, entertainment packages, and sustainable venue options, catering to various budgets and goals. With over 15 years of experience and a reputation for excellence, Hidden Door crafts impactful events that strengthen team dynamics, improve problem-solving skills, and promote positive workplace culture. Their dedication to delivering unique, high-quality experiences makes them a standout choice for organizations seeking to connect their teams through innovation and fun.

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4. Bucks Cruise Sydney

★ ★ ★ ★ ★ 4,7/5

12/95 Pitt St, 2000, Sydney

Party planner
Cruise agency

Why we chose them

Bucks Cruise Sydney offers unforgettable party experiences on the iconic Sydney Harbour, specializing in bachelor parties and private events. With a wide variety of cruise options, including day, night, and weekend packages, the company ensures that every celebration is tailored to perfection. Their all-inclusive services feature exciting entertainment, gourmet food, premium drinks, and a vibrant party atmosphere. Whether it’s a booze cruise or a themed party, they expertly handle every detail, allowing guests to relax and fully enjoy the occasion. From stunning views of Sydney Harbour to unique activities like poker and laser shooting cruises, this party planner and cruise agency creates memorable experiences for all attendees.

The company stands out for its exceptional entertainment, featuring eye-catching waitresses and engaging activities that elevate any bachelor party or special event. Their cruise packages combine luxury and fun, offering everything from delicious BBQ meals to top-tier alcoholic beverages served by lingerie-clad waitresses. With a focus on creating legendary celebrations, the company provides an ideal setting for bonding with friends while enjoying music, drinks, and breathtaking views. Perfect for those seeking a lively and unique way to celebrate, their party boats promise a thrilling experience filled with laughter, excitement, and lasting memories.

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5. Secret Foodies

★ ★ ★ ★ ★ 4,8/5

191 Clarence St, 2021, Sydney

Party planner
Event management company

Why we chose them

Secret Foodies brings an adventurous twist to event planning, offering immersive culinary experiences that surprise and delight. With over a decade of expertise in the food and lifestyle industry, this innovative party planner and event management company specializes in hosting secret-location dining events across Sydney. Their signature Mystery Dining Packages invite guests to embark on a journey of discovery, from themed communal meals to exclusive rooftop dinners. Whether it’s an intimate gathering of 10 or a grand celebration for 500, their bespoke event creation services cater to private and corporate occasions like product launches, brand activations, and festive parties.

Beyond dining, the company delivers unique experiences such as interactive culinary classes, including cocktail and tequila masterclasses, perfect for team-building activities or standalone fun. With a focus on crafting tailor-made events, they handle every detail to suit individual preferences, ensuring each occasion is unforgettable. From surprise dining to creative brand collaborations, this event management company provides an unparalleled fusion of gastronomy and adventure, making them a standout choice for those seeking something extraordinary.

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6. Thrill Team Events

★ ★ ★ ★ ★ 4,9/5

3/251 Elizabeth St, 2000, Sydney

Event planner
Business management consultant
Conference center
Educational consultant
Entertainer
Entertainment agency
Event management company
Marketing agency
Outdoor activity organiser
Training centre

Why we chose them

THRILL Team Events is a leading provider of dynamic and engaging team-building activities across Australia, specializing in cities like Sydney, Brisbane, Gold Coast, and Sunshine Coast. With over 20 years of experience and an impressive portfolio of 7,000+ successful events, the company delivers tailored experiences designed to foster collaboration, communication, and cohesion among teams. Their services include event planning, staff training facilitation, and corporate entertainment, offering a wide array of activities such as Amazing Races, charity-focused events like Build-A-Bike, and interactive workshops utilizing personality profiling tools like MBTI and DISC. By seamlessly integrating fun, motivation, and meaningful outcomes, they ensure a high level of employee engagement and team bonding for businesses of all sizes.

Known for their innovative approach, the company excels in creating customized experiences that align with a business’s culture, values, and objectives. From adrenaline-pumping outdoor adventures like archery and raft building to creative endeavors such as art workshops and cooking challenges, their offerings cater to a variety of interests and team goals. They also emphasize sustainability and corporate social responsibility, incorporating eco-friendly practices and charitable initiatives into their events. With professionally trained facilitators and a commitment to delivering exceptional results, their team-building programs are designed to inspire, energize, and unite employees, making them a trusted partner for businesses seeking to elevate team dynamics and organizational success.

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7. Beyond the Boardroom

★ ★ ★ ★ ★ 5,0/5

The Trust Building, Suite 703, Level 7/155 King St, 2000, Sydney

Event planner
Event management company

Why we chose them

Beyond The Boardroom is a leading Australian event management company specializing in creating engaging and transformative team-building experiences. With over a decade of expertise, they focus on fostering healthy workplace cultures through meticulously designed activities that inspire collaboration, trust, and creativity. Their services cater to organizations of all sizes, offering unique programs like “Amazing Races,” “Charity Challenges,” and “Cooking for a Cause,” which are tailored to align with company values and goals. Whether indoors or outdoors, their events are crafted to energize teams and promote meaningful connections, making them a trusted partner for thousands of corporate clients across Australia.

Operating nationwide, Beyond The Boardroom delivers exceptional programs in major cities, including Sydney, Melbourne, Brisbane, and Perth. They are renowned for their innovative and hands-on activities, such as the “Team Masterpiece” and “Skateboard It Forward,” which combine creativity and social responsibility. Their unwavering commitment to client satisfaction, as reflected in glowing testimonials, underscores their ability to design memorable events that truly resonate with participants. By consistently exceeding expectations, they have cemented their reputation as a go-to provider for organizations seeking to enhance team dynamics and create a positive, lasting impact on workplace culture.

Frequently asked questions

What services do event planners in Sydney typically offer?

Event planners in Sydney offer a wide range of services, including venue selection, vendor coordination, theme design, decor, catering arrangement, entertainment booking, on-the-day coordination, budget management, and event styling. Many planners also provide custom packages tailored to specific needs.

What is the average cost of hiring an event planner in Sydney?

The cost of hiring an event planner in Sydney varies depending on the scope and complexity of the event. Comprehensive planning services range from €1,800–€9,200, while theme design and decor might cost €300–€6,100. On-the-day coordination typically ranges from €600–€3,000.

How far in advance should I book an event planner in Sydney?

It is recommended to book an event planner 6–12 months in advance for major events like weddings or corporate galas. For smaller events, a lead time of 3–6 months is usually sufficient to ensure availability and adequate planning time.

How do I choose a good event planner in Sydney?

To choose a good event planner, start by reviewing their portfolio, testimonials, and online reviews. Look for planners with experience in your type of event and ensure they have strong communication and organizational skills. Ask for references and schedule a consultation to discuss your vision and budget.

Are event planners in Sydney flexible with budgets?

Yes, most event planners in Sydney can work within a range of budgets. They often provide budget management services to help allocate funds effectively and suggest cost-saving measures without compromising quality.

Can I hire an event planner just for on-the-day coordination?

Absolutely! Many event planners offer on-the-day coordination services to ensure seamless execution of your event schedule. Prices for this service typically range from €600–€3,000, depending on the event's size and complexity.

What are the key considerations when planning an event in Sydney?

Key considerations include choosing the right venue, aligning the theme with your vision, managing the budget, coordinating with reliable vendors, and ensuring all logistics are handled efficiently. Weather and transportation should also be considered, especially for outdoor events.

How long does it take for an event planner to organize an event in Sydney?

The timeline depends on the event's size and complexity. Small events may take 2–3 months to organize, while larger events like weddings or corporate galas often require 6–12 months of planning to ensure every detail is perfect.